Work Smarter Not Harder

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Work Smarter not Harder
                                --3 Simple Steps to Increase Productivity

A new year, a brand new set of work targets and KPI’s. How are you are going to respond to these rising work demands set by your boss or even yourself?

Most people will tackle this problem by working harder. Or putting more hours in at the office. Traditional linear thinking equates more work with more results. Busy is good. We think more hours translates into a better bottom line.  

The problem with this strategy and way of thinking is that prolonged
working hours are in fact counterproductive for both the worker and the company.  A great deal of research out there shows that little productive work occurs after 50 hours per week.

So what can we do if we want to achieve more?

One option would be to prioritize work and focus our time on high value add tasks.
Nothing new there.

However, another less talked about option is managing and being more aware of our energy levels.
The good news is that unlike time, energy can be managed. Time is finite. Energy isn’t. We CAN control what tasks we do at certain times of the day.

Daniel Pink a leading thought leader, in his latest book,  When: The Scientific Secrets of Perfect Timing, writes "our performance and mood vary considerably over the course of the day

He goes on to mention that "one of the biggest keys to becoming a high performer = right work at the RIGHT TIME

For example, if you know that your personal peak energy time is around 10 in the morning then that would be an ideal time to be completing deep work or high value-add work tasks. This is the kind of work that will have a much bigger impact for you over the long term.

Similarly, if you are aware that your energy low is around 3pm then that is the time to allocate to less creative shallow work admin tasks such as e-mail. 

You will spend much more time if you try to complete complex tasks when you are suffering from cognitive fatigue (brain tiredness).

Pink cites that this common energy low explains "why more car crashes take place between 2-4pm than at any other time of the day and also why there are more medical errors

So here are a few simple steps to get you on your way to being more productive;

Step 1: Know your chronotype. Think about what times of the day you have mostenergy. When is your peak, trough and recovery time?

Step 2: Complete a time log. Analyze a typical work day/week. Break down the tasks you do into different categories of importance and value.

Step 3: Match tasks according to your team and individual energy levels to ensure you are doing the right work at the right time.

In summary, by taking advantage of your natural energy flows you can operate nearer to peak performance. This could provide you and your team members a natural edge. Work smarter not harder.

The above content comes from our increasingly popular Personal Effectiveness program. This is aimed at individuals and teams wanting to get the most from the resources they already have. 

Please get in contact with us: 021 6103-7029 or if you need support in this area.

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